FMCSA Clearinghouse

FMCSA / DOT requires all commercial drivers to choose a C/TPA for your FMCSA Clearinghouse -See 49 CFR 382.703(d). Every driver will need to do a drivers license background check called a query annually or they cannot drive.

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A driver must also be registered to electronically view the information in his or her own Clearinghouse record. See 49 CFR 382.709.

Registered drivers will have their Clearinghouse accounts and contact preferences set up, allowing them to quickly respond to query requests from employers. Registration is available at https://clearinghouse.fmcsa.dot.gov/register.

(This was caused supposedly by some drivers getting a DUI in a different state and not telling their employer.)

Beginning January 6, 2020, employers of CDL drivers must query the Clearinghouse to verify that a current or prospective driver is not prohibited from operating CMVs or performing other safety-sensitive
functions due to an unresolved drug and alcohol program violation.
Register early to to ensure you are ready on January 6, 2020. While Clearinghouse registration is not required for all drivers, you will need to be registered to view your own Clearinghouse record electronically, or to provide electronic consent for a current or prospective employer to conduct a full query (including a pre-employment query) in the Clearinghouse. Failing to consent to a query will result in a driver being prohibited from performing safety sensitive functions for the employer conducting the query

LAST REMINDER – email from FMCSA Employers must conduct annual queries by January 5, 2021. If an employer has already conducted a query on all currently-employed CDL drivers, that employer has met the annual query requirement, and is not required to conduct a query for one year from the query date. Employers may also designate a consortium/third-part administrator (C/TPA) to conduct these queries on their behalf. Employers can log in to their Clearinghouse accounts and access their Query History page (under My Dashboard > Queries) to verify which drivers have been queried, and when each completed query was conducted.If an employer has not yet conducted a query on each currently-employed CDL driver, the employer mus t conduct this annual check to meet the compliance requirement. What do employers need to do to satisfy the annual query requirement?Per § 382.701, employers of CDL drivers must conduct a query of the Clearinghouse at least once per year for each CDL driver they employ. A limited query satisfies the annual query requirement.Employers must obtain a general consent from CDL drivers they employ before conducting limited queries in the Clearinghouse to view these drivers’ information (you can download a sample limited query consent form).You can log in to the Clearinghouse and conduct your annual queries today. What if an employer conducted a pre-employment query this year?The pre-employment query will satisfy the annual query requirement for that driver. You are not required to query that driver until one year after that pre-employment query.To learn more about queries and consent requests, download the Queries and Consent Requests Factsheet. What is a query plan?Before an employer can conduct queries in the Clearinghouse, the employer must purchase a query plan. Download the How to Purchase a Query Plan job aid for full instructions.Log in to the Clearinghouse →If you don’t have a Clearinghouse account, register today.

Return-To-Duty Follow-Up Testing Plans If a CDL driver has incurred a drug and alcohol program violation, he or she must complete the return-to-duty (RTD) process established in 49 CFR part 40 before being permitted to return to safety-sensitive functions. A driver’s employer enters the following RTD information in the Clearinghouse: (1) date of the negative RTD test, and (2) date of the successful completion of follow-up testing program. While a driver is eligible to perform safety-sensitive functions once he or she obtains a negative RTD test result, the driver is still required to complete the follow-up testing plan. This follow-up testing program must, at a minimum, include six unannounced tests within the first 12 months of returning to safety-sensitive functions.Employers cannot enter the date of successful completion until the entire follow-up testing plan, including all prescribed follow-up tests, has been completed. If an employer enters this date in error, the employer should contact FMCSA to correct the error.Learn More about Part 40 →

Questions?If you have questions or need additional information about the Clearinghouse, you can contact us.Stay informedThis email was sent to all registered employers and owner-operators, as well as those subscribed to these email lists. If you wish to continue to receive email updates about Clearinghouse, including future site enhancements, be sure to subscribe to our email lists.Do you want to…Update your subscriptions?Modify your passwords?Stop subscriptions?Go to the User Profile Page and enter your email address (and your password if you created one).If you have any questions or problems with the subscription service, email support@govdelivery.com for assistance.This free service is provided to you by the Federal Motor Carrier Safety Administration (FMCSA). Visit the FMCSA website at www.fmcsa.gov.

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